Federal Government2079 BSQuestion 5 of 16
Compare and contrast between Absolute Cell Reference and Relative Cell Reference with suitable example.
5 marks
Question source
- Exam year
- 2079 BS / 2022 AD
- Level
- Gazetted Second Class, Assistant Level (Computer Operator – Prabidhik)
- Paper
- Paper II – Sewa Sambandhit Karya Gyan (Job Based Knowledge)
- Section
- Section A
Model answer
In Excel, a cell reference tells a formula which cell to use. How that reference behaves when copied determines whether it is relative or absolute.
| Basis | Relative Reference | Absolute Reference |
|---|---|---|
| Symbol | Normal, e.g. A1 | With $, e.g. $A$1 |
| When copied | Changes automatically | Never changes, stays fixed |
| Use | When same pattern repeats row-wise | When one fixed value is used everywhere |
| Example | =B2*10 copied down becomes =B3*10 | =B2*$D$1 copied down stays =B3*$D$1 |
Example for exam:
Suppose D1 has VAT rate = 13% (0.13). Column B has prices. In C2 you write =B2*$D$1 to calculate VAT.
B2is relative — when you drag down to C3, it becomesB3, thenB4, so each row uses its own price. This is what you want.$D$1is absolute — when you drag down, it stays$D$1, so every row uses the same VAT rate. If you had written onlyD1, copying down would wrongly becomeD2,D3(empty cells).
Mixed reference (bonus): $A1 locks column only, A$1 locks row only — useful in large tables and multiplication charts.
In short: Use relative when the cell should move with the formula; use absolute ($) when the cell should stay fixed like tax rate, commission or total.