Differentiate between the terms "absolute cell referencing" and "relative cell referencing" in Microsoft Excel.
5 marks
Question source
- Exam year
- 2081 BS / 2025 AD
- Level
- Level 4
- Paper
- Subjective
- Section
- Technical & Applied Questions (100 Marks)
Model answer
A cell reference identifies a cell used in an Excel formula. Relative and absolute references differ in what happens to that address when the formula is copied or filled to another location.
| Basis | Relative reference | Absolute reference |
|---|---|---|
| Form | A1, B2, C5 | $A$1, $B$2, $C$5 |
| Behaviour when copied | Row and column adjust according to the new position | Row and column remain locked |
| Dollar sign | Not used | Placed before both the column letter and row number |
| Main use | Repeating the same calculation for different rows or columns | Reusing one fixed value, rate, limit or lookup range |
Suppose B2 contains quantity and C2 contains unit price. In D2, the formula is:
=B2*C2
When it is copied down to D3, Excel changes it to =B3*C3. This is relative referencing: the relationship between the cells moves with the formula.
Now suppose the tax rate is stored once in F1. To calculate tax for every row, enter this in E2:
=D2*$F$1
When copied to E3, the formula becomes =D3*$F$1. The sales amount changes relatively, but $F$1 remains fixed. Pressing F4 while editing a reference cycles through relative, absolute and mixed forms.
A mixed reference locks only one part: $A1 locks column A while allowing the row to change, and A$1 locks row 1 while allowing the column to change. Thus, relative references support repeated calculations, while absolute references protect a constant address from adjustment.